The Application Process

The application process is in two stages, designed to provide feedback to applicants in a timely manner. The first stage is a one page enquiry form. Each enquiry form is considered by Trustees who decide whether to accept a full submission.  This decision is based on many factors, including funds available for distribution, and other grants committed within each funding sector. If the Trustees agree to accept a full submission, the office will provide Submission Guidelines outlining detailed information required within an application. The steps in our process are outlined below.

• 1. Initial contact

  • The Trust office is open for new funding enquiries twice a year (see 2. below for details)
  • Initial contact with the Trust office must be via email using Contact Us
  • Applicants will receive a response from the office providing further information about our application process. This allows a personal email conversation about each applicant’s eligibility to receive an enquiry form
  • All applicants must request a current enquiry form each time they submit a request; please do not use an old form from previous rounds

• 2. Enquiry

  • The John T Reid Charitable Trusts is currently open for enquiries ahead of our November 2018 funding meeting. Initial contact is to be made via our Contact Us form. The cut-off date relating to this enquiry round  is 5pm Wednesday 15th August 2018. After that time, enquiries will be closed until late January 2019; details will be updated closer to the time. All applicants who have already received an enquiry form for completion, please refer to the due return date of your personalised form.
  • The Trustees are only able to consider one enquiry per funding round from an organisation
  • If an applicant is sent an enquiry form to complete, it will have a due date of return, usually within two weeks
  • Only approved enquiries are invited to provide a full submission
  • The Trustees reserve the right to change the dates of the period in which enquiries are accepted

• 3. Submission

  • Submission meetings are held in May and November each year
  • Only applicants whose enquiry is approved may send a funding submission
  • Submission Guidelines provide details of the information required and cut-off dates
  • Applicants are allocated a Champion Trustee
  • Meetings between applicants and Champion Trustees are usually arranged when a written submission has been received

• 4. Grant Decision

  • All applicants will be advised via email as to whether their submission has been approved​
  • Approved applicants will be asked to complete a Grant Deed and advise when payment is required
  • When the project is ready to proceed, the grant will be paid by electronic funds transfer
  • Grant recipient required to send back official receipt

• 5. Project Underway

  • Six monthly reporting required as per Reporting Requirements which are provided at the time of grant payment

• 6. Project Complete

  • Final Project report required when all funds have been expended, including a full income and expenditure statement