The Application Process

There are two periods a year when the John T Reid Charitable Trusts are open to consider new funding enquiries; dates are updated on our homepage and are usually in January/February and again in June/July. The application process is in two stages, designed to provide feedback to applicants in a timely manner. The first stage is an online enquiry form, and the second stage is a submission. The steps in our process are outlined below:

• 1. Enquiry

  • When the Trust office is open for funding enquiries, applicants will be required to complete an online enquiry form which will be available as a link on our homepage, titled 'Funding Enquiry'
  • This link will only be visible when the enquiry period is open - dates are on the Homepage
  • We encourage you to complete your enquiry form as early as possible during the enquiry round, as Trustees reserve the right to change the closing date
  • The Trustees are only able to consider one enquiry per funding round from an organisation
  • Enquiries are considered by Trustees who decide whether to accept a full submission
  • This decision is based on many factors, including funds available for distribution, and other grants committed within each funding sector
  • If the Trustees invite a full submission, the office will provide Submission Guidelines outlining information required within an application and cut off dates

• 2. Submission

  • Submission meetings are held in May and November each year
  • Only applicants whose enquiry is approved may send a funding submission
  • Applicants are allocated a Champion Trustee; after your submission is received, you will have the opportunity to speak with this Trustee about your project

• 3. Grant Decision

  • All applicants will be advised via email as to whether their submission has been approved​
  • Approved applicants will be asked to complete a Grant Deed and advise when payment is required
  • When the project is ready to proceed, the grant will be paid by electronic funds transfer
  • Grant recipients are required to send back an official receipt

• 4. Project Underway

  • Six monthly reporting required as per Reporting Requirements which are provided at the time of grant payment

• 5. Project Complete

  • Final report required when all funds have been expended, including a full income and expenditure statement
  • Organisations are then asked to wait two years before reapplying